Track Individual Progress with the Learner Lens
The Overview and Curriculum lenses report on the group, and the Learners lens is where you work Learner by Learner, with a sortable table of every enrolled Learner, a filter, a way to message a selection, and an export to Excel.
Why would you open the Learners lens?
The Overview and Curriculum lenses report on the group. Neither lets you answer a question about one Learner, and most of the work of running a training program is exactly that: who has not started, which of my team is furthest behind, has this Learner touched the training since I messaged them.
The Learners lens is the full list of every Learner enrolled in the Assignment, one row each, with every figure IQ holds about them. It is where you go to find a Learner, compare Learners, message a group of them, or take the list somewhere else.
What is on the Learners lens?
Click Learners, the third of the three lens tabs. The Assignment and the Custom View you have applied stay as they are.
The list is headed with the name of the view you have applied, so on an unfiltered dashboard it reads All Learners. Beside that heading sit a Filter box and a funnel. At the far right of the same row are two small icons, the left of which exports the list.
Below that is the table itself, one row per Learner, with the number of rows per page and page controls at the bottom.
Note: On some Assignments a ranked panel appears above the list, showing groups of Learners in order with a percentage and a progress bar for each. It does not appear on every Assignment.
What do the columns tell you?
The table carries 22 columns. They fall into six groups.
Group |
Columns |
|---|---|
| Who the Learner is | Name, Person Number, Role, Manager Name |
| How far along they are | Readiness, Assigned Modules, Completed Modules, Assigned Lessons, Completed Lessons, Remaining Lessons |
| How long it is taking | Est. Lesson Time Remaining, Average Time |
| Where they are | City, Region, Market, Warehouse |
| How they are doing on Knowledge Checks | Failed Knowledge Check Attempts, Passed Knowledge Check Attempts, Knowledge Check Attempts |
| Their timeline on this Assignment | Date Added, Last Interaction Date, Date Completed |
Note: The location columns are only as good as your Learner records. City, Region, Market and Warehouse come from each Learner's profile, so if they are blank here the profiles are where to fix it, not the dashboard.
Date Added, Last Interaction Date and Date Completed are the three worth reading together. A Learner added weeks ago whose last interaction is nearly as old has not started. One who was active recently and has no completion date is simply still working.
How do you find a Learner or narrow the list?
Three controls, and they combine.
Control |
What it does |
|---|---|
| Filter | Type into the box above the list to narrow it to matching Learners |
| Column sorting | Every column header can be sorted, so you can order by Readiness, by Last Interaction Date, or by anything else in the table |
| Show All | Expands the list, and changes to Hide All so you can collapse it again |
Sorting by Readiness ascending puts the Learners furthest from ready at the top, which is usually the fastest way to find who needs attention. Sorting by Last Interaction Date finds the ones who have gone quiet.
How do you open one Learner's record?
Click a Learner's name, or the control at the start of their row, to open that Learner's own page. It holds their progress in detail, including charts and a record of their activity on this Assignment, and it is scoped to the Assignment you came from.
How do you message Learners from here?
Tick the circle at the start of each row you want, or click Select All to take every Learner currently listed, then click Send Selected A Message. Deselect All clears the selection again.
Best practice: Filter or sort the list first, then use Select All. Selecting from a list you have already narrowed to the Learners you mean is faster and safer than picking rows out of a long table by hand.
How do you export the list?
The left of the two icons at the far right of the list heading downloads the list as an Excel file. There is no dialog and no options. One click and the file is produced.
What you get is what the table is showing. If you have filtered the list, the file contains the filtered Learners rather than every Learner on the Assignment, and the same holds for the Custom View you have applied.
The file is named for the view, the date, and the Assignment, in the form [All Learners][20260830] Skyllful Platform Orientation.xlsx.
Note: The filename records the view but not the Filter box. Two exports taken minutes apart, one filtered and one not, arrive with exactly the same filename and completely different contents. If you are exporting more than one cut of the same Assignment on the same day, rename each file as you save it.
The file carries the same 22 columns as the table. A few of the headings are worded slightly differently in the file than on screen, and the three date columns come out in a different order, so match them by meaning rather than by position if you are building a report on top of the export.
FAQ
Why does the Learner count here not match my Learning Program? IQ reports on one Assignment at a time. This list is the Learners enrolled in this Assignment, which is usually a subset of the Learning Program.
Why can I see fewer Learners than a colleague? The Learners lens reports by manager assignment, so what you see depends on which Learners report to you.
The location columns are empty. Is that a bug? No. City, Region, Market and Warehouse come from the Learner profiles. Empty columns mean those fields are not filled in on the Learner records.
Does the export include every Learner on the Assignment? It includes whoever the table is showing at the time you click it, so a filter or a Custom View narrows the file too.
Can I choose which columns to export? There are no options on the export. It produces the full set of columns every time.
What is the difference between Readiness and Completed Lessons? Completed Lessons counts whole Lessons finished. Readiness measures engagement at the lesson-mode level, so the two move independently.
A Learner has a Date Added but no Last Interaction Date. What does that mean? They were added to the Assignment and have not engaged with the training since.
Skyllful Knowledge Base | Administrators, Managers, Analysts