Auto-Enrollment: Full Guide
This guide walks administrators through setting up Skyllful Auto-Enrollment end to end, including enrollment parameters, learner profile data, assignments, activation, and tracking who enrolls.
What is Auto-Enrollment and what are its limits?
Auto-Enrollment simplifies and expedites the process of assigning one or more assignments to learners. Instead of importing learners into each assignment by hand, you create a shareable URL and QR code that lets learners self-enroll. A single link or code can reach unlimited learners and stays active indefinitely until you disable it.
Auto-Enrollment does not automate importing users into Skyllful. Learners must already exist in the platform before they can self-enroll, unless your organization uses Auto-Provisioning for SSO authentication. To add learners first, see [LINK TO: Add a User] and [LINK TO: Bulk Import and Export Users].
How do you open the Auto-Enrollment screen?
| Step | Action |
|---|---|
| 1 | Open the Learning Program, then click Users under Quick Links. |
| 2 | Select the Auto-Enrollment Links tab. |
| 3 | Click the plus (+) icon to create a new enrollment. |
[ADD IMAGE: reuse source screenshot of the Auto-Enrollment Links tab]
How do you set up an Auto-Enrollment?
An Auto-Enrollment is built from three parts: enrollment parameters, learner profile data, and assignments.
Enrollment parameters
| Field | What it does |
|---|---|
| Name | Identifies the enrollment and its intended learners. Make it descriptive for both administrators and learners. |
| Start date | The go-live date when the link or QR code becomes active. |
| End date (optional) | The date the link stops working. Leave it blank and the enrollment works indefinitely, or until you make a change. |
Learner profile data
This is the profile information applied to learners as they enroll.
| Item | What it does |
|---|---|
| Tags | Optional labels applied to enrollees. Add as many as you need. Changes are not retroactive; they apply to learners who enroll after the change. |
| Fallbacks | Required. A default Manager and Job Role applied to enrollees who do not already have them. |
| Overrides (optional) | Lets you change the manager or role for users who already exist in the program. |
Assignments
Attach one or more assignments to the enrollment. Each assignment is made up of:
| Component | What it defines |
|---|---|
| Curriculum Set | The organized set of lessons the learner receives. |
| Learner Group | Who the assignment targets, categorized by tags or roles. |
| Learning Data Settings | How progress is monitored. |
| Completion Timeline | The expected duration for completing the assignment. |
How do you activate and share the enrollment?
| Step | Action |
|---|---|
| 1 | Click Update to save the enrollment. |
| 2 | Turn on the Enabled toggle to activate it. |
| 3 | A customizable code appears as the URL identifier. Share the link with web and app users, or download the QR code. |
How do you track who enrolls?
The Enrollees interface shows the learners who have self-enrolled through the link or QR code, so you can confirm that enrollment is working and see who has joined.
[ADD IMAGE: reuse source screenshot of the Enrollees interface]
FAQ
Does Auto-Enrollment add new users to Skyllful? No. Learners must already exist in the platform, unless your organization uses Auto-Provisioning with SSO.
Can one enrollment include more than one assignment? Yes. You can attach one assignment or several to a single enrollment.
What happens if I do not set an end date? The enrollment stays active indefinitely, until you disable it or make a change.
Are tag changes retroactive? No. Tag changes apply to learners who enroll after the change, not to those already enrolled.
Related Articles
- Auto-Enrollment: Quick Start — the fast path if you just need the essential steps. [LINK TO: Auto-Enrollment: Quick Start]
- Enrollment Overview — the two ways to enroll learners and when to use each. [LINK TO: Enrollment Overview]
- Bulk Import and Export Users — load learners into Skyllful before enrolling them. [LINK TO: Bulk Import and Export Users]
Last Reviewed: August 7, 2026 | Skyllful Knowledge Base | Administrators